Last updated: September 4, 2026

1. Acceptance

These terms form the agreement between MLJ, SASU, publisher of VaultChalk, and the gym, club or organization that subscribes to the service. By creating an account, by paying a subscription or by using the service, you accept these terms on behalf of your organization and confirm that you are authorized to do so. If you do not accept them, do not use the service.

2. The service

VaultChalk is a web based application for competitive gymnastics and cheer programs. It records skill progression by level for each athlete, manages meet entries and entry deadlines, posts and tracks season and meet fees against family accounts, and provides a read only progress view for parents and guardians. It also stores squad and rotation plans and expiry dated documents such as waivers, insurance memberships and medical notes. It is not a class registration system, a payroll system, a point of sale system or a scoring system, and it does not provide coaching, judging or medical advice.

3. Accounts and eligibility

You must be at least 18 years old and operating a business or club to hold an account. You are responsible for the accuracy of the account details you give us, for keeping login credentials confidential, and for everything done under your account by the staff you invite. Tell us promptly at jimenezjulien42@gmail.com if you believe an account has been compromised. You control which of your staff can view or change athlete records, and you are responsible for removing access when a coach leaves.

4. Acceptable use

You agree not to use VaultChalk to store data unrelated to the operation of your program, to attempt to access another customer's data, to probe or test the security of the service without written permission, to resell or sublicense access, to reverse engineer the application, or to upload material that is unlawful or that infringes someone else's rights. Automated access to the interface outside the documented export tools is not permitted. We may suspend an account that puts the service or other customers at risk, and we will tell you why.

5. Subscription and billing

Three plans are available. Single Gym is $69 per month, Gym Plus is $139 per month and Multi Gym is $279 per month, each covering one billing account. A gym means one physical training location. Multi Gym covers up to six locations under one account. All prices are in US dollars, exclusive of any sales tax that may apply in your state, and are billed monthly in advance on the anniversary of the day you subscribed. There is no per athlete charge, no setup fee and no minimum term.

Payment is taken automatically on the renewal date using the payment method on file. If a payment fails we retry and notify the billing contact. An account that remains unpaid for 21 days after the renewal date may be suspended, and the data stays available for export during the 90 day period described below. We may change prices with 30 days notice sent to the billing contact, and a price change never applies to a period you have already paid for.

6. Cancellation

You may cancel at any time from your account settings, without giving a reason and without a notice period. Cancellation stops the next renewal, and the service stays available until the end of the period you have already paid for. We do not pro rate part months. If we discontinue the service entirely, we will give at least 90 days notice and refund the unused portion of any period paid in advance.

7. Customer data ownership

Your data is yours. Athlete records, skill charts, meet history, family balances, uploaded documents and staff notes remain the property of your organization. We process them only to provide the service, to support you when you ask, and to keep backups. We do not sell your data, we do not use it to train products for other markets, and we do not disclose it to a meet host or any other third party unless you export it yourself or unless we are compelled by a valid legal order, in which case we will tell you where the law allows.

Acting as your service provider, we keep your data available for export in CSV format for 90 days after an account closes. After that period the account and its records are deleted permanently from live systems, and from backups within a further 35 days. You are the controller of athlete personal data and are responsible for obtaining any parental or guardian consent required in your state.

8. Service availability

We target 99.9 percent monthly availability, measured outside scheduled maintenance. Maintenance is announced at least 48 hours in advance and is scheduled away from weekend competition windows wherever possible. During the peak entry season we hold changes that touch entry files unless they are corrective. Availability is a target, not a warranty, and it does not create a service credit unless we agree one in writing.

9. Warranty disclaimer

The service is provided on an as is and as available basis. Beyond the commitments written into these terms, we make no warranty of any kind, express or implied, including any implied warranty of merchantability, fitness for a particular purpose or non infringement. You remain responsible for verifying that an athlete meets the eligibility rules of the sanctioning body and the meet host before you file an entry. Eligibility flags inside the product are a helpful check, not a substitute for your own judgment.

10. Limitation of liability

To the extent permitted by law, our total liability arising out of or relating to the service in any twelve month period is limited to the subscription fees you paid in that period. We are not liable for indirect or consequential loss, including lost revenue, lost athletes, lost sponsorship, meet entry fees, travel costs or reputational harm. Nothing in these terms excludes liability for fraud, for willful misconduct or for anything else that cannot be excluded under applicable law.

11. Indemnity

You agree to indemnify MLJ, SASU against third party claims arising from your use of the service in breach of these terms, from data you upload that you had no right to upload, or from your failure to obtain a consent required for athlete data in your jurisdiction. We will notify you promptly of any such claim and let you control the defense, provided any settlement that affects us is agreed with us first.

12. Changes to these terms

We may update these terms to reflect changes to the service or the law. Material changes are notified to the billing contact by email at least 30 days before they take effect, and the date at the top of this page always shows the current version. If you do not accept a material change, you may cancel before it takes effect and we will refund the unused part of any prepaid period.

13. Governing law and contact

These terms are governed by French law. Any dispute that cannot be settled by discussion falls under the exclusive jurisdiction of the competent courts of Paris, France. Questions about these terms, about an invoice or about an export request go to jimenezjulien42@gmail.com, or by post to MLJ, SASU, publication director Jimenez Julien, whose registration details are listed on the legal notice. Data handling is described in the privacy policy.